Safeguarding Policy – Children and Vulnerable Adults
Revised Policy September 2015
(in compliance with the British and International Federation of Festivals)
The safety of children and vulnerable adults is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the Festival’s trustees, staff and volunteers have a responsibility to report concerns.
PURPOSE AND FUNCTION OF ORGANISATION:
The Competitive Festival’s Mission is to provide a platform for performance of the Arts by amateurs of all ages and abilities, in a competitive but friendly atmosphere.
One of our key objectives is to provide an educational element, and to encourage and maintain high standards, through the expertise and integrity of the professional adjudicators we employ.
THE FESTIVAL ENVIRONMENT:
The Festival is run by a voluntary Committee, with help from voluntary stewards at Festival time. In 2016, the Competitive Classes will be held at Magdalen Way Methodist Church, Gorleston. The environment offers 2 main hall areas with a number of smaller rooms throughout the building that will be used for performers and teachers to tune up or wait for their class time. Although the site will be dedicated to the Competitive Festival for the 1 week duration, there may occasionally be members of the public attending the Festival to listen to classes or on other Church business while the Festival is in progress. It is the policy of our Festival to inform and involve parents / guardians / carers and teachers in partnership with you in order to ensure, as far as it is reasonably practicable, a safe environment at our Festival. We do this by ensuring that you receive a copy of this policy at the time you are making arrangements to attend our Festival.
TO WHOM THIS POLICY APPLIES:
This policy relates to children (people aged under 18 years of age) and vulnerable adults (a person aged 18 years or older, who is or may be in need of community care services by reason of disability, age or illness; and is or may be unable to protect him or herself against significant harm or exploitation) whose needs are identified to the Festival organisers by parents / guardians / carers and / or teachers prior to their arrival at the Festival. This should be done by contacting the telephone numbers at the foot of this document. Our Festival actively seeks, wherever possible, to meet these needs, but must know beforehand in order to prepare support – or to let you know we are unable to help.
All reasonable steps are taken to ensure unsuitable people are prevented from working with children/vulnerable adults. Our policy is to undertake preselection checks for all Trustees and volunteers involved in the Competitive Festival including:
- All trustees and volunteers complete an application form. The application form will elicit information about an applicant’s past and a self-disclosure about any criminal record.
- Disclosure and Barring Service (DBS) checks are completed, when indicated for their role
- Two confidential references, including one regarding previous work with children or vulnerable adults. These references are taken up and confirmed through telephone contact.
- Evidence of identity passport or driving licence with photo
- Maintaining a record of all job/role descriptions (regularly reviewed), personal details and references
- Safeguarding training – understanding roles and responsibilities for safeguarding children and vulnerable adults
Trustees and Stewards will be identifiable by badges bearing the Festival logo, and the person in charge at any time will have a separately identifiable badge and will be made known to those attending at the beginning of each session. Every concern or allegation will be seriously considered, documented and a confidential space will be provided where these can be discussed.
PREPARATION FOR ATTENDANCE AT THE FESTIVAL:
In order for the Festival to provide the highest level of protection for children and vulnerable adults both during the Festival classes and at Festival Concerts, the parent/ guardian/ carer must be responsible for making sure that their child or the vulnerable adult is at all times accompanied and adequately supervised by him/herself or a teacher or other suitable adult. Where parents / guardians / carers are not personally attending with their children, this Policy requires them to be satisfied that their children will be accompanied to the Festival and adequately supervised by responsible adults acting on their behalf.
In ensuring that parents are aware of their partnership in our Policy, the Syllabus will include this requirement for parental responsibility in the Festival Rules, thus rendering it a condition of entry.
Note : If there are special requirements which cannot be satisfied by supervision of a parent or teacher these must be made known in writing to the contact person named below. Please also note that our ticket pricing policy for Festival Concerts allows free entry only to children under 18.
The Policy and requirements apply to all areas within the Competitive Festival venue including waiting areas and toilets, and the changing areas if provided, as well as to performance areas.
PHOTOGRAPHS, VIDEOTAPES AND PRESS PHOTOGRAPHY:
The use of cameras and video equipment in classes and concerts is strictly forbidden. A Festival photographer, designated by a badge, will take photographs at the prize-winners concerts. If any parent has any objection to their child or vulnerable adult in their care being photographed, they must inform the person named below in writing at least two weeks before the Festival begins so that instructions may be issued.
The Festival reserves the right to require that any camera or video brought into a class or concert is left in the safe keeping of the door steward until the performance or concert is over.
THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:
The Rehabilitation of Offenders Act 1974, The Children Act 1989, The Police Act 1997, The Data Protection Act 1998, The Human Rights Act 1998, The Protection of Children Act 1999, The Criminal Justice and Court Services Act 2000, The Children Act 2004, The Protection of Vulnerable Groups Act 2006 and the Care Act 2014.
The Competitive Festival Trustees will review this Safeguarding policy on at least an annual basis or sooner, where required, due to changes in law or best practice. In doing this they will look to The British & International Federation of Festivals for support, and that body, in turn, will look to other agencies for good practice, most notably the Local Authority, NSPCC and Arts Council of England policy guidelines.
The Festival Officers who need to know about any safeguarding matter or allegation of abuse and who are responsible for taking any necessary action are:
Dr Clare Winter, Festival Chair – 01493 302975 firstname.lastname@example.org
Nicholas Pryke – Vice Chair/Safeguarding Officer – 01493 300892 email@example.com
FURTHER INFORMATION CAN BE OBTAINED FROM:
If you are concerned about a child or vulnerable adult in Norfolk and want to speak to someone, contact Norfolk County Council on 0344 800 8020. If you consider the incident to be an emergency, call 999.
If you are concerned about a child or vulnerable adult in Suffolk and want to speak to someone, contact Suffolk County Council on Call 0808 800 4005. If you consider the incident to be an emergency, call 999.
NSPCC Child Protection Helpline 0800 800 5000
Dept. for Children, Schools & Families www.everychildmatters.gov.uk/workingtogether/